Admins can manage the list of users in your Organization, including adding new users, changing their roles, and removing them. People added to an Organization are invited by email. Once they accept, they'll have access to Terraware under the role you assigned.
User roles
Terraware has four user roles. Each role has a different level of access, so it's important to assign the right role for each person. You can change a person's role at any time.
Owner The Owner is the person who created the Organization. Every Organization must have an Owner, so if you want to remove yourself as Owner you'll need to assign a new Owner first. Owners can do everything Admins can do, plus assign a new Owner.
Admin Admins have full access to add, edit, and delete all Seeds, Seedling, and Species data. Admins can also edit the Organization profile, manage users, and manage Locations such as Seed Banks, Nurseries, and Planting Sites.
Manager Managers can add and edit data for Seeds and Seedlings, and manage the Species list. Managers cannot manage Organizations, People, Projects, or Locations. This role works well for people who will be actively managing inventory and planting activities and have good knowledge of the Species your Organization works with.
Contributor Contributors can add and edit data for Seeds and Seedlings, but cannot manage the Species list. This role works well for people who will primarily be doing seed collection and nursery activities.
View people in your Organization
Click People in the left navigation to see the full list of users in your Organization, along with their roles and account details.
List of People who are users under your organization
Add a person to your Organization
- In the People screen, click Add Person.
- Enter the person's Email Address and select the Role you want them to have.
- Click Save.
There is no limit to the number of people you can add to your Organization.
Note: If the person already has a Terraware account, your Organization will be available to them the next time they log in. If they don't have an account yet, they'll receive an invitation email with instructions to create one. They'll fill in their own name during account setup.
Change a person's role
- In the People screen, click the person's name to open their details page.
- Click Edit Person.
- Select the new role.
- Click Save.
Remove a person from your Organization
- In the People screen, check the checkbox next to the name or names of the people you want to remove.
- Click Remove in the action bar above the table.
- In the confirmation screen, click Remove to confirm.
Note: Removing a person from an Organization does not delete their Terraware account — it only removes their access to that Organization. They can be re-added at any time.